Trades & Contractors - Southern Ontario
Know exactly which jobs made you money.
You finished the job, got paid, and still can't say if you cleared $4K or barely broke even - because materials, labour, and subs were never tracked per job. I build job-costed, HST-clean, CPA-ready books for electricians, plumbers, HVAC, GCs, and renovators across Southern Ontario - so you see your profit on every job, your subs and T5018s are ready, and your accountant just files. Analyst-caliber work, without the $500+/month CPA-firm bill.
- No long-term contract
- You own your files
- Replies within 1 business day
- Online across Southern Ontario
Sound familiar?
- "I don't know which jobs actually made money." Materials, labour, and subs were never tracked per job.
- "My truck is full of crumpled receipts." Faded Home Depot and supply-house slips are deductions left on the table.
- "I paid a sub $8,000 and now the CRA wants a slip I've never heard of." Subs paid $500+ in a year have to be reported on a T5018.
- "T5018 or T4A - I don't even know which one I'm supposed to file." Construction subs go on a T5018; service providers on a T4A; non-residents on a T4A-NR.
- "I remitted HST on what I collected - turns out that's not the whole picture." HST applies to the full invoice, not just the cash you've received - and the holdback portion has its own timing rule. Getting it wrong is a common reassessment trigger.
- "10% of my money is locked up and I can't track it." Construction Act holdback owed to you and by you - and Ontario now mandates annual holdback release on longer contracts.
- "I'm paying subs and suppliers weeks before the customer pays me." No cash-flow view means you're short the week payroll is due.
- "My bookkeeping is a shoebox and a panic in March." A year of mess instead of clean monthly books.
What you get
- Profit-per-job reporting - what each job actually cleared after materials, labour, and subs
- Materials vs. labour split on every job, so you see where margin leaks
- Receipt capture from your phone - snap it on site, I file it
- Mileage & vehicle expense tracking to CRA standards (actual costs + business-use %)
- Subcontractor tracking + year-end T5018 prep - every sub over $500 flagged and filed correctly
- HST done right - charged on the full invoice (not just cash received), holdback timing tracked, and filed on time
- Holdback tracking - what's owed to you and by you, with release timing
- Cash-flow snapshot - draws coming in vs. subs and suppliers going out
- Clean monthly books, CPA-ready - no March panic, and a smaller accountant bill
Flat-rate monthly plans
Best for a solo owner-operator with simple books.
- Up to ~100 transactions/month
- Monthly bank & credit-card reconciliations
- Monthly P&L so you always know where you stand
- Email support, reply within 1 business day
- CPA-ready year-end package
Cancel anytime in your first 30 days - keep the work.
Best for a single-location cafe or established trade.
- Up to ~300 transactions/month
- Monthly close: reconciliations + P&L + Balance Sheet
- HST tracked, prepared, and filed on time
- Quarterly review call to read the numbers together
- CPA-ready every close - I coordinate directly with your CPA
Cancel anytime in your first 30 days - keep the work.
Best for a busier shop that needs eyes on the numbers weekly.
- Up to ~600 transactions/month
- Weekly reconciliations - never more than a week behind
- Month-end KPI snapshot with plain-language notes
- Light AR/AP assistance
- Priority support, reply within 4 business hours
Cancel anytime in your first 30 days - keep the work.
Flat monthly rate. No hourly billing, no surprise invoices. Books cleanup/catch-up is quoted separately.
Plans from $200/month. Best fit for owner-operated businesses up to about $1.5M revenue - larger or more complex businesses get a custom quote.
Contractor bookkeeping across Southern Ontario
Remote-first for trades in Hamilton, Toronto, Mississauga, Kitchener-Waterloo, London, Niagara, Windsor, Barrie, and nearby communities - with in-person fit calls available for local owners.
CloudBooks is a bookkeeping service, not a CPA firm. I prepare CPA-ready books and coordinate with your accountant; I don't provide audit, review, or assurance work, and nothing here is tax advice.
Let's see if your books are a fit.
Book a free 15-minute fit call, or send a few details and I'll reply within one business day.
No long-term contract or setup fee. Cancel anytime in your first 30 days and keep the work; after that it's month-to-month with 30 days' notice. Your books and files are always yours.
Free 15-minute fit call. No pitch, no obligation - if we're not a fit, I'll tell you and point you to someone who is.