Cafes & Restaurants - Southern Ontario
Your POS, your bank, and your delivery apps should tell the same story. I make them.
Most bookkeepers never reconcile your daily sales - they book the bank deposit as revenue and move on. That overstates your income and hides the tips and HST buried inside it. I reconcile POS-to-deposit-to-delivery-app every month, untangle Uber Eats, DoorDash, and SkipTheDishes, and hand your CPA a clean, CPA-ready file - so year-end is a fast hand-off, not a costly cleanup. Built and reviewed by a financial analyst, clean enough for any CPA to file from.
- No long-term contract
- You own your files
- Replies within 1 business day
- Online across Southern Ontario
Sound familiar?
- "My POS says $4,200 but only $3,610 hit the bank - where did the rest go?" Processing fees, tips owed to staff, and HST are all sitting inside that deposit.
- "Uber Eats, DoorDash, and Skip all pay differently and I can't tell what I actually earned." Each nets commission, promos, refunds, and chargebacks into one lump payout.
- "The CRA now gets my delivery sales directly - and my books don't match." Platforms report gross sales; booking only the net deposit flags you for review.
- "I have no idea if my food cost or labour is killing me." Without clean books there's no food-cost % or labour % to act on mid-month.
- "Tips are a payroll nightmare and I'm scared I'm doing it wrong." Electronically collected and redistributed tips are treated as pensionable and insurable - CPP and EI generally apply and they belong on the T4. (Cash tips handed straight to staff are treated differently.)
- "Are the tips on the bill taxable for HST or not?" A voluntary tip isn't; a mandatory auto-gratuity is - getting it backwards costs you.
- "I sold a pile of gift cards over the holidays - is that income?" No - it's deferred revenue until redeemed; booking it as income inflates your tax bill.
- "At year-end my accountant hands me a huge bill to clean up a mess I didn't know I had." Clean monthly books make year-end fast and painless.
What you get
- Daily / weekly sales reconciliation - POS matched to actual deposits, with card fees, tips, and HST split out (not booked as sales)
- Delivery-app payout reconciliation - Uber Eats, DoorDash, and SkipTheDishes gross sales, commissions, promos, refunds, and chargebacks tracked by channel
- Tips handled correctly - electronic vs. cash, CPP/EI/income-tax withholding per current CRA rules, correct T4 treatment
- HST done right and on time - dine-in, takeout, delivery, catering, voluntary vs. mandatory gratuities, plus a Quick Method review
- Gift-card accounting - booked as deferred revenue, recognized on redemption
- Food cost % and labour % reporting - the two numbers that drive your margin, every month
- Payroll support for salaried, hourly, and tipped staff, including stat pay
- Vendor / AP tracking - Sysco, GFS, produce, and liquor invoices matched and categorized
- CPA-ready books, monthly - year-end becomes a hand-off, not a cleanup
Flat-rate monthly plans
Best for a solo owner-operator with simple books.
- Up to ~100 transactions/month
- Monthly bank & credit-card reconciliations
- Monthly P&L so you always know where you stand
- Email support, reply within 1 business day
- CPA-ready year-end package
Cancel anytime in your first 30 days - keep the work.
Best for a single-location cafe or established trade.
- Up to ~300 transactions/month
- Monthly close: reconciliations + P&L + Balance Sheet
- HST tracked, prepared, and filed on time
- Quarterly review call to read the numbers together
- CPA-ready every close - I coordinate directly with your CPA
Cancel anytime in your first 30 days - keep the work.
Best for a busier shop that needs eyes on the numbers weekly.
- Up to ~600 transactions/month
- Weekly reconciliations - never more than a week behind
- Month-end KPI snapshot with plain-language notes
- Light AR/AP assistance
- Priority support, reply within 4 business hours
Cancel anytime in your first 30 days - keep the work.
Flat monthly rate. No hourly billing, no surprise invoices. Books cleanup/catch-up is quoted separately.
Plans from $200/month. Best fit for owner-operated businesses up to about $1.5M revenue - larger or more complex businesses get a custom quote.
Restaurant bookkeeping across Southern Ontario
Remote-first for cafes and restaurants in Toronto, Mississauga, Hamilton, Kitchener-Waterloo, London, Niagara, Windsor, Barrie, and nearby communities - with in-person fit calls available for local owners.
CloudBooks is a bookkeeping service, not a CPA firm. I prepare CPA-ready books and coordinate with your accountant; I don't provide audit, review, or assurance work, and nothing here is tax advice.
Let's see if your books are a fit.
Book a free 15-minute fit call, or send a few details and I'll reply within one business day.
No long-term contract or setup fee. Cancel anytime in your first 30 days and keep the work; after that it's month-to-month with 30 days' notice. Your books and files are always yours.
Free 15-minute fit call. No pitch, no obligation - if we're not a fit, I'll tell you and point you to someone who is.